Account Management

You can find the account management in the top menu bar, between your username and the logout button. The link to your account is only visible when you are logged in. The account management page consists of your user data on the left side and group management on the right side. The following image shows the user data section.

Core Functions

1. Subscription

Provides access to the options for using the Engineering Toolbox Requirements Manager ad-free and with the REST API.

2. Change Username

Here you can change your username, which is displayed to other users in your groups or projects. Changing this name has no effect on approvals of baselines that have already been given. The names recorded there remain unchanged.

3. Change Password

If you wish to change your password, you can do so within the account management section.

4. Two-factor authentication

Two-factor authentication protects your account in addition to your password. After you enter your password, ETRM asks for a six-digit code generated by an authenticator app on your smartphone (for example Google Authenticator, Microsoft Authenticator or a comparable app).

1. Open Account → Two-factor authentication and choose Activate. For security, you confirm your password first.
2. Scan the QR code shown with your authenticator app and enter the code from the app.
3. Write down or download the recovery codes and keep them in a safe place. You can use one of these codes to sign in if you do not have access to your smartphone. Each code can only be used once.

Two-factor authentication is optional; you can turn it off again on the same page after confirming your password. If you sign in with Google, set up the second factor in your Google account.

5. API access

Here you create access keys for the REST API, see when a key was last used and revoke keys that are no longer needed. New keys and access via the API require the ETRM API add-on to your own Single or Team subscription.

6. Recent sign-ins

Your account page shows the most recent sign-ins to your account with date, browser and shortened IP address. If you do not recognise a sign-in, please change your password immediately and set up two-factor authentication.

7. Download my data

Under Download my data you receive a file (JSON) with all data of your account: profile, sign-in methods, subscription, groups and roles, API keys (without the key itself), the security log of the last 12 months and your comments and changes in projects. For security, you confirm the download with your password; if you sign in with Google, with your email address. You export the contents of your projects within the respective projects (JSON backup, ReqIF, Word, Excel).

8. Delete Account

You can delete your account at any time. Running subscriptions are cancelled at the end of the paid period. Your email address and name, linked Google sign-ins, two-factor authentication, your API keys, group memberships and open invitations are removed. Your contributions to projects (requirements, comments, changes) remain available to the other members but are shown as “Deleted account”. You can later create a new account with the same email address.

If you are the only admin of a group with other members, please first hand over the admin role to another member; until then the account cannot be deleted, so that the group can still be managed.

Frequently Asked Questions (FAQ)